{"id":15633,"date":"2026-10-14T15:57:31","date_gmt":"2026-10-14T13:57:31","guid":{"rendered":"https:\/\/www.albedis.com\/?p=15633"},"modified":"2026-10-14T15:57:33","modified_gmt":"2026-10-14T13:57:33","slug":"artificial-intelligence-in-procurement-key-lessons-for-procurement-leaders","status":"publish","type":"post","link":"https:\/\/www.albedis.com\/en\/artificial-intelligence-in-procurement-key-lessons-for-procurement-leaders\/","title":{"rendered":"Artificial Intelligence in Procurement: Key Lessons for Procurement Leaders"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\"><strong>Key lessons from the albedis Executive Breakfast: How to Best Procure AI<\/strong>&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong><em>\u201cAI will keep evolving, and so must we.\u201d<\/em><\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Artificial intelligence in procurement is becoming a strategic priority. As AI adoption grows, procurement leaders must manage new questions about suppliers, costs, data, risk and accountability.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Successful AI procurement needs a clear AI strategy. It also needs strong AI governance and an adaptable procurement process. Organisations must be able to respond as models, features and pricing change.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This is not only a technology issue. It is a procurement leadership challenge.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>A Morning of Keynote Insights and Open Debate<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">At the co-hosted MMG Consulting and albedis Executive Breakfast in Zurich, procurement leaders, AI specialists and decision-makers gathered over breakfast and coffee. The central question was practical: how can organisations buy AI responsibly and create lasting value?&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Christian Bosshard, Managing Partner at MMG Consulting<\/strong>, opened the morning with a keynote. He explained the AI supplier landscape and showed why the buying model affects cost, control and accountability.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A panel discussion followed with <strong>Alessandro Andreatta, Director Procurement EMEA at NetApp<\/strong>, and <strong>Alexandra Tarmo, Vice President Procurement Center of Excellence at Kenvue<\/strong>. Together with Christian Bosshard, the panel explored AI governance, adoption, skills, supplier relationships and the future of procurement functions.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The audience added questions about transparency, in-house development, changing product features and consumption-based pricing. The aim was not to present simple answers. It was to connect expertise and discuss the decisions that procurement teams now face.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why AI Procurement Requires a New Approach<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Buying AI is different from buying traditional software. A standard software purchase often starts with a defined product, a stable licence and predictable features.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">AI changes these assumptions. Organisations may buy a standalone AI tool, an AI feature inside an existing platform, access to a model through an API, or a complete AI system. Generative AI and AI agents can also create costs across several models and services.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Each option raises different questions. Are you paying for users, tokens, infrastructure, implementation or completed tasks? What does the organisation control? Who is accountable when the output is wrong?&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A strong AI strategy does not try to predict which model will lead the market in five years. It helps the organisation make a sound decision today while keeping future options open.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Start With the Business Need<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The clearest recommendation from the morning was simple: define the use case before choosing the tool.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Many organisations start with an exciting product and then search for a problem. This often leads to pilots that attract attention but never create real value.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A better procurement process starts with the desired business outcome. Procurement teams can then assess the required capability, risk, cost and expected value.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Christian Bosshard summarised the approach in three steps: start with a use case, start small and bring the right stakeholders to the table. Artificial intelligence in procurement is not only an IT topic. Business teams, procurement, data, legal, HR and technology may all need to contribute.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A focused experiment may fail. It can still build useful knowledge. Waiting for the perfect model does not.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Measure the Cost of the Outcome<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A low licence fee or token price does not always mean that an AI solution is economical. Procurement teams should measure the cost of a successful business task.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A cheaper model may need more tokens, more retries or more infrastructure. Embedded AI may add credits or consumption charges. AI agents may use several services before they complete one task.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Good AI cost management therefore requires visibility across the full cost chain. Before signing, buyers should request detailed FinOps data, define spending limits and confirm exit rights. They should also know how to retrieve their data, knowledge and intellectual property when a contract ends.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The key question is not only \u201cWhat does the model cost?\u201d It is \u201cWhat does a successful task cost, and what value does it create?\u201d&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Make AI Governance a Guardrail<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Procurement does not have to choose between speed and control.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">During the panel, Alessandro Andreatta described governance as a guardrail rather than a gate. Effective AI governance helps teams move quickly while protecting validation, ownership and risk controls.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Poor governance can slow AI adoption. It can also restrict a model until it no longer delivers the intended value.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The human role must remain clear. AI can provide recommendations, scenarios and trade-offs. The procurement or category manager still owns the final recommendation and commercial decision.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Trust grows when everyone understands what AI supports, what people validate and who decides.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Use AI to Strengthen Procurement Leadership<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">AI can support procurement transformation by reducing repetitive work. It can help with purchase orders, contract administration and operational sourcing.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This gives procurement functions more time for supplier collaboration, innovation, stakeholder dialogue and strategic value creation. It also supports the wider move towards digital procurement.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For Alexandra Tarmo, technology alone will not deliver this change. Teams need new skills. They also need to understand the procurement process behind every AI recommendation.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The panel compared this with aviation. Pilots learn to fly manually even when autopilot manages much of the journey. Procurement professionals also need strong fundamentals. They must be able to challenge an AI-supported recommendation when something does not look right.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This combination of technology, judgement and business partnership is central to procurement excellence.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Keep Managing AI After Contract Signature<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In traditional sourcing, signing the contract can feel like the finish line. In AI procurement, it is the start of an ongoing management cycle.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Models change. Product features disappear or improve. Consumption grows. Pricing structures shift. A solution that fits today may perform differently or cost more tomorrow.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">After signature, procurement teams should track cost per successful task. They should verify invoices, monitor usage, enforce spending limits and review agent performance. Teams should also optimise model routing, reforecast demand and test important model changes.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Effective AI cost management needs continuous cooperation between procurement, technology and finance. It cannot wait until renewal.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Build AI Literacy and Flexibility<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The audience discussion highlighted a wider challenge: many employees use AI without understanding tokens, consumption pricing, model tiers or changing access rights.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">AI literacy supports responsible AI adoption. It helps people choose the right level of capability, recognise limits and react when a provider changes its product or price.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Not every user needs the most powerful model. Procurement functions can define access levels that match the value and risk of each use case.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Contracts and technical setups should also remain flexible. Organisations should avoid unnecessary lock-in, protect realistic exit options and retain access to their own data and knowledge.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The goal is not to predict every change. The goal is to build an organisation that can respond when change arrives.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What Will Set Leading Procurement Organisations Apart?<\/strong>&nbsp;<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The final discussion moved from technology to talent.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Leading organisations will not stand out only because they use the newest models. They will stand out because curious people combine procurement expertise, data literacy, common sense and judgement.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">They will connect stakeholders early, test assumptions and learn from focused experiments. They will turn artificial intelligence in procurement into practical business value.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">AI will keep evolving. The quality of decisions will still depend on the people behind them.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>AI Procurement Checklist for Leaders<\/strong>&nbsp;<\/h3>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-green-color has-text-color has-link-color has-fixed-layout\"><tbody><tr><td><strong>\u2713&nbsp;<\/strong> Define the business outcome before evaluating AI solutions.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Start with a focused use case and a manageable pilot.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Align the AI strategy with the wider procurement transformation.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Bring procurement, business, technology, data and legal teams together early.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Compare total task cost and outcome value, not only licence or token prices.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Build AI governance, spending controls, data access and exit rights into contracts.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Clarify the line between AI-supported recommendations and human decisions.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Monitor cost, usage, performance and model changes after signature.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Invest in AI literacy across procurement functions.&nbsp;<\/td><\/tr><tr><td><strong>\u2713&nbsp;<\/strong> Keep learning. Curiosity is becoming a core procurement leadership skill.&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\"><em>At albedis, \u201cConnecting Opportunities\u201d also means connecting leaders, perspectives and practical experience. The Executive Breakfast created space for open questions, meaningful exchanges and real-world insights into how organisations can turn a rapidly evolving technology into sustainable business value.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Would you like to experience the discussion first-hand? Watch our event video to discover the key insights, expert perspectives and takeaways from the Executive Breakfast \u201cHow to Best Procure AI\u201d.<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"albedis Executive Breakfast: How to Best Procure AI\" width=\"640\" height=\"360\" src=\"https:\/\/www.youtube.com\/embed\/1IIyk0TZK0I?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Key lessons from the albedis Executive Breakfast: How to Best Procure AI&nbsp; \u201cAI will keep evolving, and so must we.\u201d&nbsp;&#8230;<\/p>\n","protected":false},"author":13,"featured_media":15639,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"footnotes":""},"categories":[88],"tags":[183,184,182],"class_list":["post-15633","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-it-digital-en","tag-artificial-intelligence","tag-event","tag-procurement"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Artificial Intelligence in Procurement: Key Lessons for Procurement Leaders - albedis Artificial Intelligence in Procurement<\/title>\n<meta name=\"description\" content=\"Artificial Intelligence in Procurement is changing how organisations buy, govern and scale technology. 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