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Our client is a major international organization with a strong global footprint and a well-established presence in Geneva.
To support a senior member of its executive leadership team, we are currently looking for an experienced Executive Assistant for a 3-month temporary assignment at 100%
Description du poste
- Executive Support: Provide proactive administrative support to the Senior Vice President, Distribution Services Division, helping manage priorities, prepare for key engagements, and keep actions moving.
- Calendar and Operating Rhythm: Manage complex calendars, leadership routines, meeting cadence, and schedule changes for the Senior Vice President.
- Dealer Governance and Strategic Meetings: Coordinate dealer governance meetings, including Segment Growth Councils, leadership reviews, VIP meetings, and other senior forums involving the company leaders and stakeholders.
- Meeting Preparation and Follow-Up: Prepare agendas, coordinate pre-reads, consolidate materials, capture minutes and actions where required, and follow up with stakeholders to support disciplined execution.
- Communications Support: Draft, format, coordinate, and circulate internal updates, Viva Engage posts, dealer-related communications, announcements, and leadership messages on behalf of the Senior Vice President.
- Travel and Logistics: Manage end-to-end travel bookings, accommodation, visa letters, meeting logistics, team trips, extended team meetings, regional or division events, and visitor arrangements for the Senior Vice President.
- Stakeholder Coordination: Work closely with other executive assistants, dealer executive assistants, internal teams, and regional stakeholders to ensure alignment, responsiveness, and a professional experience for all participants.
- Event and Team Support: Support division All Employee meetings, extended leadership meetings and events, team celebrations, and selected training or development initiatives.
- Innovation and Continuous Improvement: Use tools such as Microsoft 365 Copilot, SharePoint, Viva Engage, and other digital solutions to simplify work, automate repetitive tasks, improve document quality, and make administrative processes faster and more reliable. The Strategic Plan for Profitable Growth emphasizes transforming how we work through technology-enabled, simplified and standardized processes.
Profil attendu
- Proven experience as an Executive Assistant, or similar role supporting senior leadership.
- Strong organizational discipline, with the ability to manage multiple priorities, deadlines, stakeholders, and last-minute changes without losing accuracy.
- French-speaking. Excellent written and spoken English. Any additional language is a strong advantage.
- Strong communication skills, with the ability to interact professionally with senior leaders, internal teams, the company dealer representatives, and external visitors.
- High attention to detail, sound judgment, discretion, and the ability to handle confidential or sensitive information appropriately.
- A proactive mindset, with the confidence to anticipate needs, identify gaps, follow up constructively, and keep work moving.
- Curiosity for digital tools, automation, and smarter ways of working, especially Microsoft 365 tools, SharePoint, Viva Engage, and Copilot.
- Comfort working in an international, multicultural, fast-paced environment.
Required skills:
- Accuracy and Attention to Detail: Completes work with precision, checks outputs carefully, and protects the quality of executive communications and materials.
- Collaboration: Works constructively across teams, functions, countries, and stakeholder groups to support shared outcomes.
- Effective Communication: Communicates clearly, professionally, and with the right level of urgency.
- Flexibility and Adaptability: Adjusts quickly to changing priorities, executive schedules, travel needs, and stakeholder expectations.
- Managing Multiple Priorities: Balances competing demands while keeping key actions, meetings, and deadlines on track.
- Problem Solving: Uses practical judgment to identify issues, propose solutions, and remove friction from daily operations.
- Digital Curiosity: Looks for opportunities to simplify, automate, and improve administrative processes using available tools.
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