You work closely with external payroll providers, insurance companies, Finance, and internal stakeholders to ensure smooth and efficient HR operations. Your responsibilities include:

• Payroll & Compensation
• Collect and validate monthly payroll data from relevant departments
• Review variable compensation elements (hourly wages, bonuses, one-time payments)
• Maintain and update employee master data
• Prepare and transmit payroll input to the external payroll provider
• Review and approve payroll results in collaboration with Finance
• Act as primary contact for payroll provider, pension fund, and insurance partners
• Coordinate annual payroll closing activities (salary certificates, social insurance statements)
• Perform quarterly vacation and absence balance evaluations
• Social Insurance & Benefits
• Coordinate employee registrations and deregistrations with social insurance providers
• Manage family, paternity, disability, accident, and sickness daily allowance cases
• Liaise with insurance companies regarding claims and inquiries
• Pension Fund Administration
• Coordinate new hires, terminations, and changes with the pension fund
• Record changes in salary, work percentage, and personal data
• Work Permits & Immigration
• Coordinate work permits for third-country nationals with external providers
• Manage permit renewals and cross-border commuter cases
• Finance & Audits
• Support year-end reconciliations and payroll audit requirements
• Prepare documentation for internal and external audits
• Assist with social insurance and tax audits
• Manage HR-related purchase orders and approvals
• Prepare monthly HR reporting
• Monitor home office arrangements for cross-border employees
• Ensure compliance with tax and social security regulations
• HR Administration & Employee Lifecycle
• Support administrative onboarding and offboarding processes
• Prepare employment contracts, confirmations, and reference letters (German, English, French)
• Maintain and archive personnel files
• Update and validate data monthly in Workday and Abacus
• Contribute to Workday process improvements
• Ensure HR information on the intranet is up to date

• Education: HR Specialist with Federal Diploma of Higher Education (or equivalent qualification, e.g., Payroll CAS Expert)

Experience

• 5–6 years of experience in HR and payroll, including Swiss social security
• 5–6 years of hands-on experience with Abacus and Workday
• Experience in payroll transition projects and shared services environments
• Experience in the pharmaceutical industry (Commercial or R&D) is an advantage

Skills & Competencies

• Strong knowledge of Swiss labor, tax, and social security regulations
• Good command of English and French
• High level of accuracy, discretion, and service orientation
• Structured, independent, and detail-oriented working style